Organizational Structure

How the Georgia Tech Drupal User's Group (GTDUG) organizes the group's structure and functioning.

Last revised: August 25, 2023

I. Purpose

GTDUG's mission is to help people across Georgia Tech use, edit, create, and safely manage Drupal websites by:

  • Encouraging exploration, discovery, and learning,
  • Sharing knowledge and experiences,
  • Constructing and helping shape community projects and resources,
  • Welcoming a community of users with diverse skill-sets and interests.

II. Participation

All references to "attendance" should be understood to mean either in-person or virtual presence. Any attendance requirement is waived in cases of emergencies and pre-existing job deadlines.

All designated/accepted responsibilities for an office can be performed either by an officer or in coordination with other community members.

III. Membership

There is no specific job role or unit affiliation required to hold any office in or be a member of the GTDUG leadership.

However, only people meeting the following prerequisites qualify as members who can nominate, be nominated, or vote in the yearly elections:

  • are employed by or enrolled at Georgia Institute of Technology; and
  • attend the nomination/elections meeting.

IV. By-law Changes

Two current committee members must sponsor changes to the by-laws. Following the sponsoring, the proposed changes should be advertised on the website at least two (2) weeks before a regular monthly meeting. At the aforementioned meeting, an anonymous simple-majority vote of qualified attendees can accept said changes.

V. Nominations & Elections

A. Timeline

Nominations and Elections will be held at either the last monthly meeting of the year, or the first monthly meeting each year. Election meetings should be advertised at least two (2) weeks in advance on the website.

B. Nominations

Any person may self-nominate for a leadership position. However, anyone nominating another person for a leadership position must get that person's permission in advance before nominating them.

C. Elections

1. General process

After receiving nominations from the community, the existing leadership group can initiate discussion regarding the nominations. Then, the meeting leader will ask if there are any objections to accepting nominated people for non-competitive roles (those in which only one person has accepted a nomination or in which multiple nominees have agreed to be cooperative holders of the office). If there are no objections, the non-competitive nominations shall be considered elected.

2. Voting process

For competitive offices, or for non-competitive offices where objections are raised, a leadership member can hold an attendee vote. An independent group member (who is neither an office holder, nor an office nominee, nor the person raising objections) will collect and count the votes and report the results to the group.

VI. Leadership Committee

A. General Structure

The leadership committee will be composed of one (1) chair and optional vice chair(s). This group confers with advisory board members referenced via the Campus Web Leadership Group, and are not explicitly defined within GTDUG. No other leadership positions are currently active.

B. Term and Office Limitations

  • All offices, except the Chair, can have either a single officer or multiple co-officers.
  • All terms are for a single calendar year (January to December).

VII. Responsibilities by Office

A. A chair will…

  • attend and run monthly meetings or finds a backup to run if can't attend. This does not include agenda organization or logistics.
  • follow up with what the GTDUG leadership group decides on doing for various topics, serving to maintain accountability.
  • be the main point of contact for the GTDUG organization.
  • train and help any vice chair(s) to become knowledgeable about the way GTDUG works and runs.

B. A vice chair(s) will…

If there is a nomination, a Vice Chair (or multiple, co-Vice Chairs) can be elected to shadow and assist the current Chair.